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Research Grant Program Application

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Office of Research
Santa Barbara Cottage Hospital
P.O. Box 689
Santa Barbara, CA 93102

Phone: (805) 569-7436
FAX: (805) 569-7440



1. PURPOSE: The Santa Barbara Cottage Hospital Research Grant Program has been established to encourage research by health professionals affiliated with Cottage Health System. Priority will be given to projects requiring "seed money" for initiating or continuing research for which additional funding from other sources will subsequently be sought. The Santa Barbara Cottage Hospital Research Program is not intended to support the salaries of principal and other senior investigators.

2. ELIGIBILITY: Any health professional affiliated with the Cottage Health System is eligible to apply for funding, including residents and non-physician health professionals. Non Cottage Health System health professionals or scientists are also eligible if there is a co-investigator who is a health professional affiliated with the Cottage Health System and he/she will have an intellectual or active involvement in the research. Applications for studies that will include active involvement by residents or trainees are especially encouraged. If the work will not be performed locally, it will need approval by the Research Committee.

3. CRITERIA FOR FUNDING: The following criteria will be used to evaluate all applications:

a. Significance of research
b. Scientific merit of the proposed research plan
c. Probability of successful completion of the project
d. Potential for obtaining extramural funds based on this project

4. SUBMISSION DEADLINES: Applications will be reviewed on a tri-annual cycle, with deadlines set as the first working day of April, August, and December and should be delivered to the Santa Barbara Cottage Hospital Research Office. Applications will be reviewed within three months of the entry deadline.

5. REVIEW PROCEDURE: Applications will be reviewed by the members of the Research Committee, with members excusing themselves from the review of any application in which they are involved as investigator or co-investigator, or when their participation in the review would constitute conflict of interest. In reviewing applications, outside opinions may be solicited in areas of research that members of the Committee cannot assess. Investigators may be contacted directly by members of the Committee. Upon request, investigators will be given copies of the critiques of their applications, not including the identities of the reviewers. Applications that are incomplete, insufficiently documented, or which do not follow the instructions given in these pages will be returned without further review.

6. ADDITIONAL FUNDING: Grants will be awarded for one year or until successful completion with progress reports submitted and approval of extensions. Additional funding of up to $15,000 will be considered upon review of the committee and will require submission of a new application. A project is eligible for additional funding if a) there is an area in the same domain of research requiring additional funding; or b) the project ties in with new work for which outside funding is highly likely and interim funding is necessary. The additional funding process is competitive and a project is eligible for additional funding only once. Applications will be judged on the progress of the project under its original funding, explanation of any major delays, and justification for additional funding. Applications for additional funding may be turned in only after the final report of the previously supported project is submitted.

7. FOR FURTHER INFORMATION: Questions should be directed to Betsy K. Lazarine, Ph.D., Research Administrator at Santa Barbara Cottage Hospital, at 805-569-7436.


1. FORMAT: An original and ten (10) copies of the application, consisting of a cover page, biographical sketch, abstract, budget, research proposal, not exceeding six (6) pages, literature cited, and any appended material, must be turned in before the submission deadline. Typing should be double spaced wherever possible with no smaller than 10 point font size.

2. COVER PAGE: A cover page is attached to the end of these instructions. Please note the following in completing the cover page:

a. PRINCIPAL INVESTIGATOR: Only one principal investigator may be listed for each proposal submitted. The principal investigator is responsible for and must be directly involved in carrying out the proposed research. Any number of co-investigators is allowed.

b. HYPOTHESIS: A hypothesis must be stated.

c. TOTAL FUNDS REQUESTED: This figure must match the itemized budget detailed in the budget section and must not exceed $15,000.

d. CURRENT FUNDING FOR PRINCIPAL INVESTIGATOR: List the total amount per year of all other extramural grants currently held by the principal investigator.

e. HUMAN AND ENVIRONMENTAL PROTECTION CLEARANCE(S): When applicable, all investigators must seek review from the Cottage Health System Institutional Review Board or Radiation Safety Officer. The IRB application must have the same title and investigators as the research study. Cottage Health System does not have an Animal Care Review Committee; therefore applications using experimental animals must be cleared through the institution where the research will be performed. Applications will be reviewed while approvals are pending, but funds will not be released until approvals are secured.

3. BIOGRAPHICAL SKETCH OF PRINCIPAL INVESTIGATOR: A biographical sketch of the principal investigator, not exceeding four pages, should include the following items.

a. A listing of training and professional positions held and the most relevant publications.
b. A listing of current funding sources available to the investigator and any pending funding applications from any source. Please list project titles, amount of the awards and the funding sources of these awards. If funding for the same or a similar project to the one currently being submitted is available or pending, an explanation of how the projects overlap and a justification of this application should be discussed.
c. A listing of previous grants awarded to the principal investigator from the Santa Barbara Cottage Hospital Research Program, including the dates the award was granted and completed, a brief summary of each project, and what came from each project, or if not complete the status to date of the project(s).

4. ABSTRACT: This summary of the research proposal should consist of not more than 250 words.

5. COMPLETE BUDGET AND BUDGET JUSTIFICATION: This section should itemize specific needs for which funds are being sought and should be appropriate for the aims of the study. Funding may be requested for a total of up to $15,000 in four major areas: Personnel, Supplies, Permanent Equipment, and Travel. There are restrictions in each category. It is the strict policy of the Santa Barbara Cottage Hospital Research Program not to pay for overhead or institutional indirect costs.

a. PERSONNEL/ CONTRACT SERVICES: This category is designed to support the employment of research assistants or to contract for specific services. All funding requested must be justified with respect to activities performed. The Santa Barbara Cottage Hospital Research Program will not support the salaries of principal and other senior investigators.

b. SUPPLIES: Supplies include all non-inventory expenses. They should be itemized in the budget.

c. PERMANENT EQUIPMENT: Limited funds may be granted for the purchase of essential permanent equipment provided it is not available in the Cottage Health System and cannot be purchased or rented from other hospital sources. Equipment funded by the Santa Barbara Cottage Hospital Research Program that is no longer necessary to the PI at the completion of the project, should be returned to the Research Program. Should the investigator cease to be affiliated with Cottage Health System, disposition of the equipment is left to the discretion of the Research Committee.

d. TRAVEL: The cost of transportation, meals, and miscellaneous expenses associated with field research travel (i.e., for the purpose of gathering data and research materials) may be requested. Travel to scientific meetings is not considered a legitimate expense.

Although, neither publication costs related to the results of the study, nor travel to scientific meetings are considered a legitimate expense, the Research Committee may consider awarding supplemental funding, up to $2,000, to cover these costs. Upon submission of the final report, the PI may apply for supplemental funding with an explanation of why the funds are needed.

6. RESEARCH PROPOSAL: Within a maximum of six double-spaced pages, the research proposal should address the following issues:

a. AIMS OF THE PROJECT: This section should include the scope, objectives, and significance of the proposed project, the rationale or philosophy behind the proposal, the specific goals to be accomplished during the grant period and how these goals will fit into the total scheme of the applicant's research.

b. BACKGROUND OF THE PROJECT: This section should include a brief description of the relevant literature and previous experience of both the investigator and others in the field of research.

c. EXPERIMENTAL METHOD: This section should describe in detail the methodology, experimental format and time estimates, and their relation to the overall objectives. Please include information on what techniques will be used and the scientific basis for their choice, what data will be obtained, how samples will be selected and controlled, how data will be organized and analyzed and how biases, discrepant findings, errors of measurement, and sample losses will be managed.

If human subjects are involved, include details of the group from which samples will be drawn and of sampling methods to be used. If animals are to be used, please give exact descriptions of the animals, including age, weight, and any other specifications.

d. RESPONSIBILITIES OF THE INVESTIGATORS AND PERSONNEL: Describe how tasks and responsibilities will be distributed and supervised. Also include the percentage of time the principal investigator will spend on the current proposal.

e. FACILITIES AND SERVICES AVAILABLE: A description of the facilities, equipment, and services available to the investigator for the implementation of the project should be given. If the work will not be performed locally, it will need approval by the Research Committee.

7. LITERATURE CITED: Citations should be listed in a format that includes article titles and should not exceed two pages.

8. REVIEWERS: Investigators may list up to three names and addresses of professionals actively involved in the area of research with which the application deals. The Research Committee may ask these persons to review the application.


1. EXPENDITURES: Expenditures must be made within the categories outlined in the application. The investigator may shift up to 10% of the budget from one category to another; more extensive re-budgeting requires consent of the Research Committee. The Santa Barbara Cottage Hospital Research Program will not cover over-expenditure of the award.

2. SURPLUS FUNDS: All funds uncommitted at the end of the award period shall be returned to Santa Barbara Cottage Hospital so that they may be redistributed.

3. PROGRESS REPORT: Recipients of funds will be expected to submit a progress report at the end of the award period, including a summary of work completed, an accounting of the use of funds, and a listing of any publications resulting from the project.

4. PUBLICATIONS: Any publication generated by this program that received funds from us should include the following statement: ‘This research project was supported by a grant from Santa Barbara Cottage Hospital, Santa Barbara, California.’ Publications appearing after submission of the progress report should be made available to the Research Committee.

5. FUNDING PERIOD EXTENSION: If a research project cannot be completed during the one year funding period, the investigator may request an extension of up to twelve months. No additional funding will be provided. The investigator should submit a written request for an extension to the Research Program stating the reasons for the delay of the project.

6. SUPPLEMENTAL FUNDING: It is the policy of the Research Committee not to cover overexpenditures on grants. If, however, there is an unforeseen, legitimate reason for supplemental funding, up to $2,000, it will be considered. The investigator should submit a detailed written request, and justification, for supplemental funding to the Research Administrator giving a full explanation of why these funds are needed.