Resident Eligibility and Selection

POLICY #: 8240.06


To provide guidelines for the eligibility and selection of potential candidates for enrollment into a residency program at Santa Barbara Cottage Hospital.


1. Eligibility: Applicants with one of the following qualifications will be considered for appointment:

A) Graduates of medical schools in the United States and Canada accredited by the Liaison Committee on Medical Education (LCME).

B) Graduates of college of osteopathic medicine in the United States accredited by the American Osteopathic Association (AOA).

C) Graduates of medical schools outside the United States and Canada who have been authorized by the Medical Board of California to enter a GME program, as demonstrated by a Postgraduate Training Authorization Letter. Note that one of the requirements for this PTAL is ECFMG certification.

D) Graduates of medical schools outside the United States who have completed a Fifth Pathway program provided by an LCME accredited medical school.

2. Selection:

A) Programs will select from among eligible applicants on the basis of their preparedness, ability, aptitude, academic credentials, communication skills, and personal qualities. The Program Director or his/her designee will have final responsibility for judging the aforementioned qualities based upon the individual’s written application, reference letters, personal interview, and externship performance at Cottage Hospital if applicable. Programs will not discriminate with regard to age, ancestry, ethnicity, national origin, type of California driver’s license, color, race, religion, religious creed, military service/veteran status, marital status, sex, sexual orientation, gender identity, gender expression, transgender status, genetic information, medical condition, mental or physical disability, family care or medical leave, pregnancy (and related conditions), breastfeeding, political affiliation, victims of crime, or any other legally impermissible factor.

B) The Programs will participate in the National Resident Matching Program (NRMP). Participation in the NRMP does not prohibit a program from offering a contract to an eligible and qualified applicant who is legally a nonparticipant in the NRMP.

3. Applicants who do not meet one of the eligibility requirements listed above may not be offered a position in any residency program at Cottage Hospital.

4. An applicant invited to interview for a resident position must be informed, in writing or by electronic means, of the terms, conditions, and benefits of appointment to the ACGME-accredited program, either in effect at the time of the interview or that will be in effect at the time of his or her eventual appointment.

A) Information that is provided must include: financial support; vacations; parental, sick, and other leaves of absence; and professional liability, hospitalization, health, disability and other insurance accessible to the residents and their eligible dependents.

5. Prior to accepting a trainee from another program the Program Director must obtain the following:

A) Written or electronic verification of previous educational experiences and a summative competency-based performance evaluation of the transferring resident.

B) Proof that the transferring resident has passed the USMLE Step 3 or equivalent licensing examination (i.e.COMLEX) for PGY3 residents or higher.


RECOMMENDED BY:A. Gersoff, M.D. (DIO) DATE: 5/14
APPROVED BY: E. Wroblewski, M.D. (CMO) DATE: 9/17
DATE REVISED: 5/07, 2/08, 2/17
DATE REVIEWED: 3/00, 4/01, 5/07, 2/08, 1/12, 5/14